Payments

If you need to pay a bill to the St. Anne’s MCR (for example, to attend certain dinners or some social activities that have a participation fee, such as exchange dinners), there are multiple ways in which you can pay. If you have any questions concerning payments, please contact the MCR treasurer (Karel Lenc) by emailing treasurer [at] st-annes-mcr [dot] org [dot] uk.

Please note that payments for most social activities must be received in advance of the actual event (check the social events page for more information and also for the cancellation policy).

 

Electronic Bank Transfer

 

This is definitely the preferred option! It is probably the simplest, easiest, and most secure method of making a payment to the MCR. Electronic bank transfers can usually be done online through your bank’s Internet banking website, or if not in person at one of the branches of your bank.

You will need the St. Anne’s College MCR account number and sort code to make the payment. If you sign up to a social event that requires payment to the MCR, these details will be emailed to you anyway, but you can always email the treasurer or the social secretaries for the details.

For the transaction description (reference), please include your NAME and an identifier of the EVENT which the payment is for, e.g. “J Smith Balliol Exchange 09-22.” If you have to shorten it, this is okay so long as the reference includes an identifiable part of your name and the event (e.g. “Smith Balliol Exch”). You will need to e-mail the treasurer your payment reference to confirm you have paid. The treasurer will then know that you have paid and can therefore go to the event.

If you need more information or help with electronic bank transfers, please consult your bank or enquire with the MCR treasurer (treasurer [at] st-annes-mcr [dot] org [dot] uk).

 

Direct cash deposit

Another straightforward method of making a payment to the MCR is to deposit cash into our bank account. The St. Anne’s MCR account is with NatWest, which has branches around Oxford, including one in Summertown (on Banbury Road in the shops area, just two houses down from South Parade and RSH) and one in the city centre (on the corner of Cornmarket Street and George Street).

You will need the same account details as for electronic bank transfers, which will be emailed to you (see above). Please also quote the following when making the deposit:

  • Your full name (e.g. “Jane Smith”);
  • The event (e.g. “MCR exchange dinner with Exeter College, away leg”);
  • The date of the event (e.g. “22 September 2013”).

 

Cheque

 

If you wish to pay by cheque, please make the cheque out to “St. Anne’s College MCR” and arrange to hand it over directly to the treasurer, or put it in the treasurer’s pigeon hole in EPH.

If you are an international student, please note that unfortunately the MCR cannot accept cheques from countries other than the UK. Hence, paying by cheque will require that you open a bank account in the UK. In this case, please try to get an account with a cheque book, as this will make your life a lot easier!

Cheques from other countries, such as those in North America, can be significantly different from their UK counterparts. A short guide on how to fill out UK cheques follows; please read it if you are not familiar with this procedure to ensure your cheque can be processed correctly.

 

"Cheque
  1. Write the name of the recipient (“St. Anne’s MCR”) on the first line (top-left).
  2. Write the amount in words on the second line, continuing on the third line if necessary. If the amount is a whole number of pounds, you can write “only” at the end (instead of “zero pence”). For example:
    • To pay £6.50, write “six pounds and fifty pence.”
    • To pay £12.01, write “twelve pounds and one penny.”
    • To pay £17.00, write “seventeen pounds only.”
  3. Write the date the cheque can be cashed on at the top-right.
    • When writing the date, use the UK format of “day-month-year” (and not, for example, the “month-day-year” format used in North America). For example, you can write “25 October 2013” or “2013-10-25”.
    • If paying a sign-up fee for a social event, make sure the cheque can be cashed on or before the date of the event.
    • Make sure that there is enough money in your account on that date to cover the cheque: otherwise, the cheque will bounce and your bank may charge you a fee.
  4. Write the amount as a number in the box (centre-right).
    • The pound sign (£) is normally already written on the cheque.
    • Use a comma to indicate thousands and a dot to indicate the decimal point (some other countries use the reverse convention).
    • Use two numbers for the pence, and 00 if it is an exact number of pounds.
    • Examples: “185.08,” “12.00,” “2,500.05.”
  5. Sign the cheque on the bottom-right.
  6. On the back of the cheque, write:
    • Your full name (e.g. “Jane Smith”);
    • The event (e.g. “MCR exchange dinner with Exeter College, away leg”);
    • The date of the event (e.g. “22 September 2013”).
  7. Copy the relevant details onto the cheque stub at the left of the cheque in your chequebook. Keep this stub for your records.
  8. Place the cheque in the Treasurer’s pigeon hole (Joanna Demaree-Cotton) in EPH.

On the bottom of the cheque, there are a couple of numbers for your information. The most important one is the cheque number (also found on the cheque stub). If you have to cancel the payment or wish to track the payment on your balance, you can do so using that number.

 

Cash

It is possible to pay the MCR by cash, although this is the least preferred option as it is less secure. However, if for some reason you cannot deposit the cash in our bank account directly as outlined above, please proceed as follows:

    1. Place the money in a sealed envelope.
    2. On the front of the envelope, mark it to the attention of “MCR Treasurer.”
    3. Write the following information on the envelope (e.g. on the back):
      • Your full name (e.g. “Jane Smith”);
      • The event (e.g. “MCR exchange dinner with Exeter College, away leg”);
      • The date of the event (e.g. “22 September 2013”).
    4. Hand the envelope in to the porters at the lodge (Ruth Deech Building at the entrance on Woodstock Road), and ask them to hold it for the MCR Treasurer. Note that if you do not explicitly ask them to hold it, they will simply pass it on to the treasurer’s pigeon hole. Please do not place envelopes containing cash in the treasurer’s pigeon hole, as these are accessible to many other people and we cannot guarantee safety of the contents. If you do place an envelope containing cash in the treasurer’s pigeon hole, your payment will be accepted when the treasurer retrieves it, but neither the MCR treasurer nor any other member of the MCR committee can be held responsible if it goes missing and as such, if that were to happen, you would still owe the fee in question to the MCR.

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